Help
 
CREATE/EDIT ACCOUNT Back to Top
You are supposed to fill in all the blanks to supply necessary information for your account at www.hsbcvncareer.com.

Note: All the blanks with (*) have to be filled in
 
USER NAME & PASSWORD Back to Top
Username Username is a necessary element to log in your account. It is supposed to be easy to remember and should be 4 – 20 letter long.

Note: to be safe for your account, email address should not be your username

Password Your password must be secret and 4 – 20 letter long. You can type it in bold or normal font of letters and it must remain correctly and exactly whenever you log in www.hsbcvncareer.com

For example: if you choose JOBSRCHACCT to be your password, whenever you log in www.hsbcvncareer.com , the exact JOBSRCHACCT must be typed.

 
USER INFORMATION Back to Top
User Information Contact information is the name, company name, title, address, city, telephone number, fax number… All the information you fill in the blanks will appear automatically in any of your job postings. However, you may hide the information if you want.
Email Address To make it flexible for the employers to contact, please enter the Email address you frequently use.

Note: Email address must be valid

  • Letters in front of @
  • Only one @
  • Letters behind and in front of dots
  • No space
  • No special letter
  • Letters at two sides of @ and dots
Website You may want to put your company website on your job ads to give more reference to candidates.
 
CREATE/ EDIT COMPANY PROFILE Back to Top
Create/Edit company profile Create Company Profile and attach it on every Job Posting.

Notes:

  • Your Company Profile should be over 50 characters.
  • You may edit your Company Profile while Creating New Jobs Ads.
Logo You can put your logo on every Job Posting.

Notes:

  • File type should be *.jpeg, *.jpg, *.gif.
  • Dimension should not exceed 60 x 100 pixels.
  • Maximum file-size is 30Kb.
 
User Permission (for admin user only) Back to Top

This is function that give admin user the right to create and manage other user. To create new user and give permission, you should follow:

User Information:
Manage User
Create New User Create new user
Show Inactive User Show users are inactive
Delete User Select users and click delete. Please note that after you delete users, you will not recover them.
Log Book Reports for every actions from users
Create New User
E-mail Input e-mail for showing on every job posting
Username Create your username
Password Create your password
Re-Confirm Password Re-Confirm your password
Last Name Enter Last Name
First Name Enter First Name
Department Name Name of Department
Address Input company address for showing on every job posting
City/Province City/Province of your company located
Telephone Telephone Number
Fax Fax Number
Employee is Active Mark a(check) to active the user. Remove it when inactive user.
Cancel Cancel your create new user process
Save & Exit Save and exit your create new user process
Save & Continue Save and go to next step
Assign to users
Select Permission Description
Resume Search
Search Resumes Allows user to search resumes
Resume Alerts Allows user to create, edit, delete resume alerts
Manage Job Posting
Create Job Postings Allows user to create, edit job postings
Activate Job Postings Allows user to activate job postings
Expire Job Postings Allows user to expire job postings
Renew Job Postings Allows user to renew job postings
Manage Candidates
Copy Resume to folders Allows user to copy resumes into folder
Remove Resumes from Folders Allow user to remove resumes from folders
Forward Resumes Allows user to forward resumes
Create Note Allows user to create, edit note
Send Company Letters Allows user to create private letter and send letter to resumes resumes
Update Priority/Round Allows user to update resume priority/status
Log Book
User/Department List all tasks done by users
From/To Date Filter all tasks by day.
User/Department User Name/Department Name
Date Date of tasks done.
Actions Tasks in brief
Description Description in details all tasks done.
User Permissions: Please follow instruction at description
Save Save your permission settings.
Cancel Cancel permission and re-setting.
 
HR CENTRAL INFO PAGE Back to Top
HR Central will be your assistant to help you utilize and make your recruiting works easier than ever!
Manage Job Posting
Create New Job Ads Create your perfect job ads with information about Company Profile and job description

Notes: Please create your Company Profile in order to attach it into your job ads.
Activate Job Posting Activate your job posting and let's job seeker apply online.
View Job Posting View your Job Posting and tracking resume
View Expired Jobs View your Job Expired
Manage Resumes
Search Resumes on HR Vietnam/ Kiem Viec Smart tool help you search the suitable and excellent candidates from KiemViec's data base.
Search Resumes on www.hsbcvncareer.com Smart tool help you search the suitable and excellent candidates who you own
Resumes Alert Create and receive alert every time there is candidate suiting criteria of your job ads.
Manage Candidates Classify resumes of candidates according to priority and following candidates during time of recruitment.
Manage Folders
Create Folder Create folder to save resumes of candidates.
Folder List List folders you created.
Manage Account
Edit Profile You can update, adjust info account.
Edit Company Profile You can update and adjust Company Profile for job ads
Change Password You can change password to secrete your using information.
Company Respond Letter You can create the respond letter to candidates for every case during recruiting.
Report Account
Posting Report Report the process of using account for recruiting on www.hsbcvncareer.com
Resume search Report Report the process of using account for searching candidates on www.hsbcvncareer.com
 
CREATE NEW JOB ADS Back to Top

Create your perfect job ads with information about Company Profile and clearly job description

Notes: Please create your Company Profile in order to attach it into your job ads.

Job Title Set job position
Job code You set up yourself job code upon your requirement.
Job description Describe purposes, tasks, responsibilities which candidates must take on
Requirements Define the educational level and professional skills.
Age Define age
Location Define location according to nation, province/ city, state
Job status Select the status basing on requirements of specific job
Job type Select the type basing on requirements of specific job
Salary/Wage Range You set the salary grade of the month of specific position.
Category Select the category career suits trained career and experience of candidates.
Career level Select career level suites your requirements of job
Education level Select education level suites your requirements of job
Contact info You can set up unhide/ hide contact info displayed on the Job Ads.
 
ACTIVE JOB POSTING Back to Top

To activate Job Ads posted on www.hsbcvncareer.com and permit candidate supply their resume online

Filter job ads displayed basing on date Filter job ads basing on date Notice: Default display within 1 month since date of present.. You can change date basing on putting on box From Date , To Date
Job Post Status Display your Job Ads. You can change the status basing on select on status of job ads and click Filter
Results per page Limit the number of lines listing your Job Ads on the screen page. You can change the number of lines displayed basing on selecting the number display and click.
Folder Name Folder name are coincided job position
Ref. Code Display code of job ads ( filled at Create Job Ads step if any)
Views Number of candidates viewed job ads
Pools Number of resumes supplied through Supply Online
Last modified Date of establishing job ads and job
Degree Select required degrees
Activate Job You can select one or several Job Ads to activate
Delete Job You can select one or several Job Ads to delete
Edit The function permit to adjust Job Ads before activating job ads.
View The function permit to view Job Ads before and after activating job ads.
Expired The function permit to expired Job Posting Ads
Reactivate job The function permit to change status to reactivate Job Ads after expiring.
Hide Job The function permit to change status to hide Job Ads after expiring.
Show Hidden Job The function permit to change status to show Hidden Job after expiring.
 
SEARCH RESUME Back to Top

Smart tool help you search the suitable and excellent candidates.

Notice: You should select one or several criterions of searching to receive wishing results.

Search resumes basing on category Select trained category, experience of candidates suiting your recruiting requirements.
Keywords Keywords are specific words, terms. E.g.: Accounting, PHP Programming…. Basing on setting several keywords, you can maximize advantage tool of smart search and obtain result to you wish.
Target Location You can select one or several geography stations basing on clicking and keeping Shift button to continuously select or Ctrl Button to intermittently select and click at arrow > to define the categories. Click << to cancel the categories no need.
Industry Selected major, experience of candidates suiting your recruiting needs. You can select one or several industries basing on clicking and keeping Shift button to continuously select Ctrl Button to intermittently select and click at arrow >> to define the categories. Click << to cancel the categories no need.
Date of search Search resumes posted on www.hsbcvncareer.com upon time
Career level: Select level of resume suiting job requirements.
Educational level Select level of education suiting job requirements.
Date modifying Date of creating resume
Degree Select required degree
Work status Select the status suiting the purpose's candidate and job ads.
Job type Select the type suiting the purpose's candidate and job ads.
Desired Salary You can search by criterion of desired salary which candidates registered in their resumes.
Age Select age
Gender Select the sex of candidate suiting job ads.
Marital status Select marital status of candidate suiting job ads.
Years of Experience Select resume having experience upon job ads required
Results per page Total resumes displayed on the screen.
 
SEARCH RESULTS Back to Top
Sub search Mention the addition keywords for narrowing searching content
New Search Cancel pre-criterions and adjust new criterions.
Modify Search Modify searched criterions to obtain better result.
Date Date of resume posted. You can click to view resume list upon date of posting resume latest.
Title Title of resumes to jobs, positions, career purpose, educational level, marital status, …etc they wish. Click to resume title to view details
Add selects to folder Select one or several resumes to add to new folder or exists folder
 
RESUME ALERT Back to Top
Introduction The resume alert page is listed basing on titles, date of created, and email address as time of receiving email alert resumes suiting requirements. Resume alert function to automatically search data base suiting your criterions you set up before. These files permit you create a searching file to search potential candidates. You can select save search as an agent through your email as notification upon your regular measure pre- set up ( daily or weekly ) At email that you received, you can save Resume:
- Save to Old Folder.
- Save to New Folder.
Then click button "Add to folder" to manage resume.
Edit Click to this path besides the resume alert which you wish to adjust.
Run Click to search suitable resumes to this Resume Alert.
Titles Titles of Resume Alert you selected
Last Modified Date of Resume Alert established
Email Notify Email Address you would like to receive the alert
Delete selected agent. Click the button to delete Resume Alert you had set up.
 
MANAGE CANDIDATES Back to Top

Manage Resumes upon levels of priority, and tracking candidates during recruiting process.

Filter job ads basing on date Filter job ads upon date . Notice: Default display within 1 month since date of present.. You can change date upon putting on box From Date , To Date
Job Post Status Display your Job Ads. You can change the status basing on select on status of job ads and click Filter
Results per page Limit the number of lines listing your Job Ads on the screen page. You can change the number of lines displayed basing on selecting the number display and click Filter
Folder Name Folder name are coincided job position
Ref. Code Display code of job ads ( filled at Create Job Ads step if any)
Views Number of candidates viewed job ads
 
TRACKING CANDIDATES Back to Top
Filter Job ads basing on date Filter job ads upon date . Notice: Default display within 1 month since date of present.. You can change date upon putting on box From Date , To Date
Priority Manage, display list of Resumes upon Priority:
  • All: Display all of list
  • All (accept rejected): No display resumes rejected.
  • Auto-rejected: Display resumes which program auto-rejected
  • Rejected: Display resumes you rejected
  • Undetermined: Display resume list at default status.
  • Cold: Display resumes classified cold
  • Warm: Display resumes classified warm.
  • Hot: Display resumes classified hot.
Status Status of classifying resumes
  • All: Display all of list
  • Received: Status of default when receiving resumes applied online
  • Reviewed: Display resumes which are reviewed.
  • Phone Screen: Display resumes which are verified by information of certificate, degree, reference person….
  • Interview HR: Display resumes which are interviewed by HR Dept.
  • Interview Dept.: Display resumes which are interviewed by Chief of Dept.
  • Offer: Display resumes which are offer to priority
  • Hired: Display resumes which are hired.
Results per paper Limit the number of lines listing your Job Ads on the screen page. You can change the number of lines displayed basing on selecting the number display and click Filter
Resume name Name of resumes. Click to resume name to view details of resumes.
Full name Full name of the candidates
Date Date of resumes created on www.hsbcvncareer.com
Type Resumes has two types:
  • Apply: Resumes applied online
  • Search: Resumes searched by Search Resume
Other Folder Resume is tracking by other users or by other folders
Notes View and take note on resumes
Actions Selected one or several resumes to view and carry out some actions: copy to folder, send saved letter, forward resume, update priority/ round, create note…
Print this resume You can print this resume on the paper.
Removed selected Remove you selected from Manage Resume.
Copy to folder Copy resume to exists folder
 
OTHER FOLDER Back to Top
Folder Name Name of Folder that track the resume
Priority Priority of resume has been set at the folder.
Status Status of resume has been set at the folder.
Notes Notes of resume has been recorded at the folder.
 
COPY RESUMES TO FOLDER Back to Top
Add to exists folder Select one or several Resumes and add to exists folder
Add to new folder Select one or several Resumes and add to new folder
 
SEND SAVED LETTER Back to Top
Select letter You should create several respond letters before using this function, e.g.: Letter of thanks, Letter of interview, Letter of rejects, …etc.
Selected resume list Select one or several resumes basing on clicking and keeping Shift button, then using >> mark to transfer to Resume Selected List to send letter.
Last date Date of sending letter.
Letter Title of respond letter
Resume Respond letters will send to the selected resumes
Delete Letter You can delete list of saved letters.
 
FORWARD RESUME Back to Top
Email address Email address of receiver
Subject Subject you would like to send resume to.
Message Messages you would like to send.
Selected resume list Select one or several resumes basing on clicking and keeping Shift button, then using >> mark to transfer to Resume Selected List to send letter.
Last date Date of forwarding resumes.
Resume Resumes forwarded
Delete Selected You can delete list of forwarded resumes
 
UPDATE PRIORITY/ROUND Back to Top
Priority Manage, display list of Resumes upon Priority:
  • All: Display all of list
  • All (accept rejected): No display resumes rejected.
  • Auto-rejected: Display resumes which program auto-rejected
  • Rejected: Display resumes you rejected
  • Undetermined: Display resume list at default status.
  • Cold: Display resumes classified cold
  • Warm: Display resumes classified warm.
  • Hot: Display resumes classified hot.
Status Status of classifying resumes
  • All: Display all of list
  • Received: Status of default when receiving resumes applied online
  • Reviewed: Display resumes which are reviewed.
  • Phone Screen: Display resumes which are verified by information of certificate, degree, reference person….
  • Interview HR: Display resumes which are interviewed by HR Dept.
  • Interview Dept.: Display resumes which are interviewed by Chief of Dept.
  • Offer: Display resumes which are offer to priority
  • Hired: Display resumes which are hired.
Select resume Select one or several resumes basing on clicking and keeping Shift button, then using >> mark to transfer to Resume Selected List to update selected priority/round.
 
CREATE NOTE Back to Top
Note title Title of taking notes
Note Content of notes
Selected resume list Select one or several resumes basing on clicking and keeping Shift button, then using >> mark to transfer to Resume Selected List to send letter.
Last date Date of taking notes.
Resume Resumes taken notes
Deleted Note You can delete list of notes
 
MANAGE FOLDERS Back to Top
Create folder Enter folder name to create new folder
List folders List folders in the account
Filter folder displayed basing on date

Filter folders basing on date

Notice: Default display within 1 month since date of present. You can change date basing on putting on box From Date , To Date

Results per paper Limit the number of lines listing your Job Ads on the screen page. You can change the number of lines displayed basing on selecting the number display and click Filter
Folder name Names of folders created
Folder type There are two types of resumes:
  • Apply: Resumes applied online
  • Search: Resumes searched by Search Resume tool
Last modified Date of modifying folder
Hide selected folders Hide the folders Note: You should select resumes you wish before carrying out.
Show hidden folders Show again the hidden folders
Delete selected folders Delete folders.

Note: You should select folders you wish before carrying out

You can not delete folder which is posting.

You can delete saved folder after delete all of resumes in the folder

 
MANAGE ACCOUNT Back to Top
List letter List of letters created basing on date and subjects
List resumes List of resumes sent respond letter to.
Duplicate letter Duplicate the content of letter
Delete letter Select one or several letters to delete
Create letter Enter content of respond letter. You can use Merge Filed. View  What's Merge Field?
 
APPLY ONLINE or EMAIL Back to Top
Apply Online Accept candidates apply resume through apply online function. You can set your e-mail address into “hide'' mode and receive resume apply online only. You will receive a notification e-mail with a link to view resume on www.hsbcvncareer.com
Email Receive resume through e-mail. If the option is set, resume will be sent directly through your e-mail address.
Receive notification email By default the check box will go with Apply Online function and an alert e-mail will be sent to you. If you do not want to receive the notification e-mail, you should uncheck the function.